Standard Terms and Conditions of Procurement

The seller acknowledges and agrees to the following Terms and Conditions. Terms and Conditions are applicable to all orders unless exceptions noted are approved upon at the time of purchase.


  1. General
  • All electronic components supplied to Cirtech must adhere to industry standard procedure S20.20 for ESD control and J-STD-033 for moisture sensitive devices.
  • Supplier will not knowingly ship product that deviates from that identified on the Purchase Order without written approval by an authorized Cirtech representative.
  • Cirtech requires that our internal part number is referenced on the packing slip.
  • Purchase order acknowledgement is required.
  • Please inform us of any problems that could adversely affect the delivery schedule.
  • Cirtech requires a Certificate of Conformance on all shipments.


  1. Printed Circuit Board Suppliers
  • Supplier must comply with Cirtech’s PCB Procurement Standard #PCPS-005.


  1. Counterfeit Parts Prevention and Notification
  • A “Counterfeit Part” is one that is (1) an unauthorized copy or substitute that has been identified, marked, and/or altered by a source other than the item’s legally authorized source and has been misrepresented to be an authorized item of the legally authorized source and/or (2) previously used parts provided as “new.”  A part is a “suspect counterfeit electronic part” if visual inspection, testing, or other information provide reason to believe that the part may be a counterfeit part.
  • Certification of Origin of Product: Acceptance of this Contract constitutes confirmation by the SELLER that it is the Original Equipment Manufacturer (OEM) / Original Component Manufacturer (OCM), or a franchised or authorized distributor of the OEM/OCM for the product herein procured.  SELLER further warrants that OEM/OCM acquisition documentation that authenticates traceability of the components to that applicable OEM/OCM is available upon request.  If the SELLER is not the OEM/OCM or a franchised or authorized distributor, the SELLER confirms by acceptance of this Contract that it has been authorized in writing by CIRTECH to act on CIRTECH behalf to procure from the OEM/OCM or a franchised or authorized distributor of the OEM/OCM.  The SELLER further warrants that OEM/OCM acquisition traceability documentation is accurate and available to CIRTECH upon CIRTECH’ request.
  • Notifications: Should SELLER become aware of a confirmed or suspect counterfeit part that, by any means, has been delivered to CIRTECH, or acquired for this Contract whether or not delivered to CIRTECH, notification will be made as soon as possible but not later than 3 days of discovery to CIRTECH’ Buyer.  SELLER will verify receipt of this notification by CIRTECH.  Additionally, for confirmed Counterfeit Electronic Parts, notification will also be made not later than 60 days after discovery to the Government-Industry Data Exchange Program (GIDEP).   This requirement will survive this contract.
  • SELLER shall be liable for cost of counterfeit parts and suspect counterfeit parts and the cost of re-work or corrective action that may be required to remedy the use or inclusion of such parts.
  • SELLER shall quarantine suspect counterfeit electronic parts and make them available for investigation by appropriate government authorities.


  1. Conflict Minerals
  • Section 1502 of the Dodd Frank Wall Street Reform Act and the SEC rules adopted in connection with this Act, require certain corporations to report “Conflict Minerals” in the manufacturing of their products.   Conflict minerals refers to minerals or other derivatives, specifically tin, tungsten, tantalum and gold, also known as 3TG.
  • While Cirtech is not a publicly traded company and is not subject to SEC reporting, Cirtech fully supports this legislation and its position is to avoid use of conflict minerals.
  • Cirtech expects its suppliers to source materials from socially responsible suppliers. Cirtech is demanding proper due diligence from our direct suppliers. We ask that they set policies and supplier requirements of their own and pass those on into the supply chain. Suppliers which are found to have supplied Cirtech with “Conflict Minerals” without appropriate disclosure risk the loss of future business.